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Take Care Of Your Vendors! Here’s How And Why!

Take Care Of Your Vendors! Here’s How And Why!

One of the biggest things you need for your wedding day is help from vendors.

This comes in the form of both paid and un-paid vendors (thinking of your well-meaning uncle who makes his own bourbon)! The best helpers are the vendors you’ve hired such as a photographer, videographer, wedding planner and DJ or band. To show your gratitude for their work, take care of your wedding vendors! Here’s how!

Most couples are on a wedding budget. You’ll need to factor in extra meals to take care of   your vendors.

This is a subject of much debate : do you have to give a meal to your photographers or musicians? Some wedding vendors such as  planners and photographers build in a clause in their contracts. Some couples simply offer it as a common courtesy. These vendors are, after all, holding your entire wedding day memories in their hands. 

You’ll also want to speak to your caterer and ask if those meals are included in your meal fee or are they extra.

Why is it important to feed your DJ and photographer? It is important to show your gratitude by taking care of your vendors. You also don’t want them tired from lack of food, or miss important events if they’re having to only eat a snack. 

Timing is key for giving your vendors time to eat.

For photographers and videographers it’s best to have them eat while you are eating. Then, they won’t miss the cake cutting or first dance. If they come as a pair, even better! You could have them alternate as they take breaks. For the band or DJ it’s best if they eat during cocktail hour. After that, they are ready to go and get everyone up and ready to dance after dinner. 

A happy, well taken care of  vendor is one who will most likely go the extra mile for you on your wedding day. 

Hiring Vendors

The How-To’s of Hiring Vendors

 

How do you hire vendors? How do you know which match is right for you or who to trust? Where do you go for advice? First of all, this is not an easy task and it’s totally normal for couples to feel overwhelmed, frustrated or
confused. It’s not like you plan a wedding every day! This is all probably brand new to you, so be patient with yourself.
Do Your Homework. When hiring vendors you’ll get much more out of a meeting or conversation with a wedding professional if you do a little background homework first. Spend some time on the internet or talking to friends who’ve recently been married. Find out the average prices in your area and what services are available. Get an idea of what you like and don’t like. Wedding websites and chat rooms can be a great resource. This way when you meet with a wedding professional you’ll be able to ask better questions and have an idea of what to look out for.
Meet With Them. An in-person meeting is the best way to interview a potential wedding vendor. It lets you get the full experience of their personality, style and professionalism. If that’s not possible, have a phone conversation.
Ask Questions. There are no stupid questions when hiring vendors! Make sure you get clear, specific answers to your questions. If you aren’t sure what something means, ask them to clarify. Keep asking questions until you completely understand. If a wedding vendor has a problem with you asking questions, they probably aren’t the one for you. The best wedding professionals are patient, understanding and take the time to help you make the best choices for
your wedding.
Here are 8 questions to ask when hiring vendors and/or your potential wedding professionals:
How many weddings do you do per year? How much experience do you have?
How much do you cost?
How much is the deposit?
What specifically is included in that cost?
What happens if I cancel? What happens if you cancel?
Do you use a contract?
Are there any additional fees?
Do you carry liability insurance?
Listen. Don’t just hear the words they say, really listen. Watch the vendor’s body language. Are they confident and comfortable with their response? Do they look and sound nervous? Do you get a “funny feeling” about them? Take all the sights, sounds and feelings into account along with their verbal responses; if your gut tells you something isn’t right, it probably isn’t.
Check References. Portfolios are hand-picked to show off the best work, but they may not represent the “average” wedding performance. Videos are edited for the optimum presentation. But real referrals from satisfied clients are hard to fake.
When hiring vendors for your wedding it’s important you feel good about them. They’ll provide great service and you’ll get the wedding day of your dreams!